The National AGM 2024

As usual we are making a cost saving by not printing and posting a copy of the AGM documents (Agenda & last year's accounts) to every single member but instead making it available for you to download, read and print off to bring with you.

AGM Booklet
(Agenda, Reports & previous AGM minutes)  
Last Year's
Accounts  
AGM booking
Form

There are only a few simple rules to attending the AGM:

1. You must bring your membership card
2. You must pre-book your lunch
   (or bring a packed lunch with you)
3. You must get there in time to register before it starts (11.15am)
4. You must pre-book your dinner place(s) if you intend to stay for dinner.
5. You SHOULD bring your own printed copy of the Agenda (and accounts if you want to refer to them)

YOU MUST BRING YOUR MEMBERSHIP CARD

Without your membership card you will not get a voting slip so you won't be able to vote. Go find your card now and make sure you put it in your wallet - you won't leave home without your wallet, will you?

YOU MUST BOOK LUNCH IF YOU ARE COMING

Do not think "oh they must allow for some people deciding to come on the day" - yes we do, and they are expected to bring a packed lunch with them - if you want the Club to provide a free lunch then it is only fair you let us know you are coming! To book your free lunch send an email to Jim Bettley (social@bmwclubuk.net) before Sunday 14th April providing him your membership number and your lunch will be booked (you can of course book lunches for more than one member in an email but you must provide all the membership numbers). If you are intending to come to either of the evening meals and/or camp on site then you should fill in the booking form above (which includes a section about the free lunch) and send that to Jim instead.

YOU MUST GET THERE BEFORE IT STARTS

We're expecting nearly 200 people so please allow not only for traffic on your journey but time to find the parking, collect your voting slip and grab a hot drink before it starts. We shall be starting promptly at 11:30am so get there around 10am (or sooner if you are willing to muck in) and make sure you are checked in before we close the desk at 11:15.

YOU MUST PRE BOOK YOUR DINNER IF YOU WISH TO ATTEND IT

As usual there will be a dinner on the Saturday night. You can only attend the meal if you have pre-booked and pre-paid for your places so please download the booking form (using the link above) for details.

* THIS YEAR THERE IS THE OPTION TO BOOK A DINNER FOR FRIDAY NIGHT *

As with Saturday's dinner, please pre-book and pre-pay for this meal. The details of how to book are on the booking form you download from the link above.

YOU SHOULD BRING YOUR OWN COPY OF THE AGENDA

The expectation is that you will download the AGM Agenda using the link near the top of this page and then read it. If you are coming along then you are also expected to print it off, that also means you can make notes on it when you read it so you are all prepared for the meeting.

If you need to stop overnight

Samlesbury is the closest (but small) town but has plenty of hotels and B&Bs, you will have to sort out your own accomodation so please try to get close to the AGM venue so that you can join in with the Friday and/or Satruday evening socialising.

Tent, Caravans and Motorhomes are able to stay at the AGM venue for a charge of £8 per person per night plus £4 per vehicle per night for campervans and caravans - these need pre-booking through the Social Secretary using the booking form (download this and fill it in from the link above). This price includes a cooked breakfast each moring between 8am and 9am.

If you live near by or are staying locally then why not take the opportunity to chat with like-minded members. There is an evening meal organised for the Saturday night but you have to pre-pay (£22 per person) and pre-book that before 14th April - please download the booking form (near the top of this page) then fill it in and send it to Jim to get booked in and paid up before the 14th April. Spaces are very limited and the meal is booking up fast so please contact Jim without delay.

Why not muck in?

If you can get there early enough or maybe are already planning on staying the Friday night, then why not help out a little?

The organising team are all volunteers and any help we get is greatly appreciated. We can usually do with a hand marshalling arrivals up the road and in the car park, or any number of little tasks through the day. Just let one of the organising committee know that you are available to help and they'll find a task for you.

If you know ahead of time that you can help then please drop an email to The National Social Secretary (social@bmwclubuk.net).

If you can't attend

Of course not everyone can attend but you still have the chance to have your say: download the Proxy voting form, fill it in (either with your computer or by printing it and using a pen) and then send it to the National Membership Secretary (details are on the form itself) and your vote will count. If you can't decide how to vote then you can let your proxy decide and vote for you. By default that person would be the Chair of the meeting (normally the President), in which case you do not need to provide their address, but you can also nominate any other person however they of course have to attend in your stead. Either way you have to get that Proxy Vote form filled in and sent to the National Membership Secretary so it is received before 11:30am on Thursday 25th April.

How to use the
Proxy Voting form
Proxy form